Dear member of Cycling South Canterbury

We’re getting in contact to advise of some changes that are needing to be made relating to the updating of the Incorporated Societies Act 1908 being replaced by the enactment of the Incorporated Societies Act 2022.  

The new Act requires all existing incorporated societies to reregister under the new legislation. To comply with this mandate, CSC as an Incorporated Society must complete its reregistration by 5 April 2026.

Under the Incorporated Societies Act 2022, societies must update their constitutions to meet new legal requirements. Here are some of the key obligations:

  1. Purpose and Activities: The constitution must clearly state the society’s purpose and ensure all activities align with this purpose.
  2. Membership Rules: It must outline how individuals can become members, the conditions of membership, and how membership can be terminated.
  3. Governance Structure: The constitution must detail the roles, functions, and powers of the committee, as well as the procedures for electing or appointing officers.
  4. Contact Person: Societies must have at least one contact person (and no more than three), with their appointment process specified in the constitution.
  5. Decision-Making and Meetings: It must include procedures for holding general meetings, making decisions, and passing written resolutions if applicable.
  6. Dispute Resolution: The constitution must specify fair and transparent processes for resolving disputes among members.
  7. Asset Distribution: Rules for distributing surplus assets upon winding up must be included, ensuring they go to not-for-profit organizations.
  8. Officer Duties: Officers must act in good faith, with reasonable care and diligence, and in the society’s best interests

These changes aim to enhance governance, transparency, and accountability.

To meet this requirement a subcommittee has been working on reviewing our existing Constitution against a document from Sports NZ identify gaps to meeting these legal requirements and a new draft Constitution has been developed. 

The next step in the process is to get feedback from our membership on this draft document then review any possible changes before calling a Special General Meeting to adopt the new Constitution and then re-register Cycling South Canterbury as a Society with the NZ Companies Office

CSC requires you as a member to read through the proposed constitution document and provide feedback below are links to the current constitution the proposed document   

The feedback form will close on 12/10/2025

Current Constitution

Proposed Constitution

Constitution Update - Guide for Members

Feedback Form